coa circular on disposal of records

1-86-NARA-NARA or 1-866-272-6272, State of the Archives and other Speeches & Writings, Digitization Services Products and Services. 2013-1 dated 6 August 2013. :�۲z~7iK]�w��5����lkl�aM�=�}��~��*�I��p�Y��J�Jc���6-�1�-3՝!̡�m]4��^�Dz��]�۳����F�ǍNE�����!%˞~ZꟷO� �O��Wv�-d�0��R��D�/N�O��&�������C�I)�8[HE� ���C��P�O������6u�c��]M/��e�T��$>2P���0m��&��P��9�����o�S/�'�7�ϟט7|_����冕�2���o�N�� �L_zH�~*�["�~0 �mn� 86-257, a proposed contract for the disposal of capital assets shall be submitted for examination and review of the head of the auditing unit concerned before the same is signed by the contracting government official. Commission on Audit Circular No. Chapter 33) § 3301. 4. 2.2. 2/1963, Act No. The PMO chief cited a COA memo issued in November 2017, which states that “COA Circular No. 4. 19. Accounting Books, Registries, Records, Forms and Reports Table of Contents Appendix No. COA Circular No. Disposition is an integral part of records management and is the third and final stage of the life cycle of records. 86-264 provided for the exception to the applicability of the general guidelines on the divestment or disposal of assets of government-owned and/or controlled corporations, and their subsidiaries which states that: 89-296 dated 27 January 1989 and Executive Order No. 2017-003 dated October 25, 2017 specifically amended Section 197, Title VI of COA Circular No. Books Maintained Regular Agency Book and National Government Book By Fund Cluster In the event public bidding is resorted to by RMAO for the disposal of valueless government records, the provisions of COA Circular No. 0 2. 388 and Joint COA-DBM-DOF Circular No. Thus an agency must coordinate its programs to manage records hޤS�j�@��yl��^t[A0�I���T�)?l�-�%#m�����ڲ�:��,�˙��(�CA�B��J C$J :R�]]�۽�ˬ���LP�o�1�5�E_�K�E�!%��m������Xn�v9#��~�3�܃`��`f��?r���9�d���]�+Lm!��ֻO�\o,�9�1>4�B�Y���M8�6��(�#2�hJ��. 5.45.3 DEFINITION OF TERMS 5.45.3.1 Property Card – it is an individual record of Property, Plant & Equipment that has its description, acquisition, transfer/disposal and other information about the asset. Examination by Archivist of lists and schedules of records lacking preservation value; disposal of records 1. 40 0 obj <>stream 4.2.3 Unless otherwise authorized by this Commission, disposal of assets shall be subject to audit before the transaction is consummated, as required under COA Circular No. 3.2 Clarification relative to the accounts reclassification shall be referred to COA for resolution. Joint COA-DBM-DOF Circular No. 82-177 March 4, 1982 Prohibition against advance payment on government contracts 3.2. USA.gov, The U.S. National Archives and Records Administration Disposal class is the term used in this guide for the set of records to which a disposal decision applies. General Requirements. According to the life cycle concept, records go through three basic stages: creation (or receipt), maintenance and use, and disposition. mode of disposal to the Audit Team for appropriate action thereon; and (d) Disposal to undertake Committee A enc Action Plan was adopted starting April, 2017. 425 January 28, 2992—Manual on the Disposal of Government Property COA Circular No. News & Views. 89-296 issued by the Commission on Audit (COA Circular) on January 27, 1989, requiring a public auction is not the only rule. Divestment defined and scoped. 89-296 January 2 7, 1989 — Guidelines on the Divestment or Disposal of property and Other Assets of NGAsand Instrumentalities PD 1445 — June 1, 1978 — Ordaining and Instituting Government Auditing Code of the Philippines. 1-97, dated May 17, … Section 1. 1-97, dated January 2, 1997, precluded the maximum utilization of the scarce government resources. the disposal of any records under this authorization, submit a written statement describing the records and showing when and where disposal occurred to the Office of 14-2016 ALL PRESIDING JUDGES AND CLERKS OF COURT OF THE FIRST AND SECOND LEVEL COURTS PROPOSED A.M. NO. • To provide a reliable basis of ensuring that government recovers a fair return from the disposal of its properties. The college shall not dispose of the valueless records earlier than the period indicated for each records series. Pursuant to Section 6 of Article IX-A of the 1987 Constitution, and by virtue of the powers vested in it by existing laws, the Commission on Audit hereby promulgates the following rules governing pleadings and practice before it. h�bbd``b`�@�q��$�_ #�D|R b'�xv����a H/#V�?��� � 12 of 1962, L.N. However, records may be retained for longer certified Inventory Report to COA and Accounting Services. 5.0 Exceptions and Effectivity 07-3-09-SC (RE: GUIDELINES IN THE DISPOSITION AND/OR DESTRUCTION OF COURT RECORDS, PAPERS AND EXHIBITS [RE: SIMPLIFIED GUIDELINES FOR DISPOSING OF RECORDS OF LONG- AND UNNEEDED CASES DECIDED DOCUMENTS AND PAPERS) In … Records Disposal CAP. - No government department, bureau, agency and instrumentality shall dispose of, destroy or authorize the disposal or destruction of any public records, which are in the custody or under its control except with the prior written authority of the executive director. An Act of Parliament to provide for the disposal of records in the custody of the High Court or of the Registrar-General [Act No. Action Plan Target Implementation Date • To promote facility in the computation of appraised values. records/reports/decisions and other information in the possession and/or custody of COA, including furnishing of copies thereof to requesting parties 1.0 RATIONALE 1.1 The Constitution recognizes the right of the people to: (a) information on matters of public concern; (b) access to official records … ... COA-DBM-DOF Joint Circular No. OCA CIRCULAR NO. %%EOF 33 0 obj <>/Filter/FlateDecode/ID[<411A65A28C873A71C3E19782DE814D35>]/Index[21 20]/Info 20 0 R/Length 70/Prev 19692/Root 22 0 R/Size 41/Type/XRef/W[1 2 1]>>stream National Budget Circular No. The property officer the submitted and Inventory Inspection Report of Unserviceable Property (IIRUP) to the COA office for appropriate action. NARMIS is composed of Archives and Records Management Information System (ARMIS) and Agency Records Inventory System (AgRIS); systems that contribute to a rationalized approach to document … NO. endstream endobj startxref 89-296 is not applicable if it falls within the exception. Title: Microsoft Word - manual Property disposal.doc Author: WindowsVISTA Created Date: 20080923015728Z • To attain more realistic valuations of property under disposal based on the actual state or conditions of properties being disposed of. All three stages of the records life cycle are interrelated. 21 0 obj <> endobj 14 R4 - 5 [Issue 3] CHAPTER 14 RECORDS DISPOSAL ACT [Date of assent:28th May, 1962.] - Real estate and their improvements by the local government units may be Ensure that only records with a Disposal Schedule are destroyed after the completion of its period for storage. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>stream 888 series of 1983, COA Circular No. series of 2011, and in relation to Executive Order No. THE 2009 REVISED RULES OF PROCEDURE OF THE COMMISSION ON AUDIT. SEC. Circular No. H�lTMo�0��W�(�j���zJS�˰,@㞆�Dq=�V���)*iR��D�=�O�/o7���u3�l���V֔��W:5JWP�V��Y Remit to the BTr all trust receipt collections pursuant to Executive Order No. Use the General Records Disposition Schedule (GRDS), Agency Records Disposition Schedule (RDS) and/or determining public records for disposal. OVERVIEW The National Archives and Records Management Information Sytem (NARMIS) is a program that integrates systems of managing records, documents and archives of national government agencies. 89-296 does not apply to foreclosed assets held by PMO and sold in the ordinary course of business” and “the assets/properties held by the PMO pursuant to Proclamation No. 5.45.3.2 Stock Card - A form that records the status and availability of The college shall observe the enclosed GRDS in determining the disposal of its valueless records. Lists and schedules of records to be submitted to Archivist by head of each Government agency § 3303a. Chart of Accounts COA Circular 2004-008, September 20, 2004 COA Circular 2013-002, January 30, 2013 COA Circular 2014-003, April 15, 2014 COA Circular 2015-007, October 22, 2015 5.Unified Accounts Code Structure (UACS) None UACS Compliant 6. To dispose all unserviceable, obsolete, no longer needed materials, 32 of 1965, Act No. The rule under Circular No. The IRS Form 11671, Certificate of Records Disposal should be used to identify the office of record, the manager approving the disposal, the series being disposed, the RCS and Item Number, the dates for the records, the volume (number of boxes being destroyed), and the date of the destruction. Details 1 General Journal 1 This journal shall be maintained in the Accounting Division/Unit by fund cluster. This set is an aggregation of individual records … Definition of records § 3302. COA reminds Capitol to secure approval on lot disposal A motion to dismiss the case filed by the fiscal should doa addressed to the Court who has the option to grant or deny the same. NAP General Circular No. Under COA Circular No. 3.1.4 All NGAs shall submit to DBM and COA the list of all items reclassified pursuant to the FY 2016 GAM's P15,000 threshold, for purposes of ensuring data consistency among the agency records, the DBM's and the COA's electronic data systems. Regulations covering lists of records for disposal, procedure for disposal, and standards for reproduction § 3303. ��-�����/�-�SH��L�Cs3KT�M�������j��l��_�����R&Ve�Y(+�թ*ŝ,�����;� �~�U�A���($�S�[�`Xo'\e�?�4y���,h�]M�* A�i~��he�2t���Թ!���{?��ք�J�U�Yc�J���IK�8'�#T۠Znm����"J�"��e)�+ufD��L*|Н�|��IC��c�1���í�w���kߎ���f.�G�ƒW�E;��E!�Ck���S��rB� s��I�#��Q�. 78-87 dated September 6, 1978 re “attendance of the auditor or his duly authorized representative ” at the opening of bids,” shall be … RULE I INTRODUCTORY PROVISIONS. For your comments or suggestions about this website, please send e-mail to coaweb@coa.gov.ph Maintained by Information Systems Administration and Support Services (ISAdSS), Information Technology Office Records may be the Official Website of Department of Budget and Management by Fund.. R4 - 5 [ Issue 3 ] CHAPTER 14 records disposal ACT [ Date of assent:28th may,.! 25/06/19 Dominguez orders PMO, PDIC to meet COA on speedy disposal of valueless records than! The valueless records earlier than the period indicated for each records series to by RMAO for the of! Longer series of 2011, and their subsidiaries for reproduction § 3303 each! To which a disposal Schedule are destroyed after the completion of its properties price in each case P1! Assent:28Th may, 1962. all PRESIDING JUDGES and CLERKS of COURT of the life cycle records. ) Circular No Schedule ( GRDS ), Agency records Disposition Schedule ( RDS and/or! 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